INFO 380 - May 6, 2004 - Systems Proposal Presentation (cont.)
Notes By: Fortier, Prins

Include PERT diagrams? 
    - Probably not, since it might not be useful to describe the project to the group. Would be useful for a timeline to layout the recommendation. It will be useful for when they go to implement the project. It can provide a visual for them so that they can see how long a project will take to get up and running.

You might want to include an appendix that says here is our progress throughout the project.
You won't get knocked if you don't include something, but you should have enough information that will get the point across to the user.

**** BEGIN LECTURE ****
Format of the Presentation
    > To make presentations more persuasive, the systems analysts may use:
        - White space
        - Headings and subheadings (he's big on this)
        - Relevant references
        - Appendices

Presentation Software
    > Presentation software allows the analyst to use a microcomputer for a slide show
    > Enhance the presentation by using
        - Clip art
        - Video Clips
        - Sound
        - Adding or deleting presentation slides for the audience and length of time available

Guidelines for the Use of Presentation Software
    > Guidelines for the use of presentation software are:
        - Use of software templates
        - Use a combination of graphics and text to communicate
        - Use color in a meaningful way
        - Use clip are to enhance the text and add humor
        - Keep each slide CLEAN AND SIMPLE!!!
    > Further guidelines...
        - Use sound to reinforce the presentation
        - Use a multimedia approach
        - Plug in a laptop computer to avoid the computer going into 'sleep mode'
        - Avoid too many contrasting transitions

Oral Presentations
    > When delivering the oral presentation, keep in mind the following facts:
        - Project loudly enough so that the audience can hear you
        - Look at each person in the audience as you speak
        - Make visuals large enough so that the audience can see them
    > Principals of Delivery
        - Use gestures that are natural to your conversation style
        - Introduce and conclude our talk confidently

Overcoming Anxiety and Nervousness
    > To overcome anxiety and nervousness
        - Be yourself
        - Be prepared
        - Speak naturally
        - Breathe deeply before your presentation

THANK YOU

35-50 min for presentation. That includes Q&A. Roughly 30 min + 10 min of questions.

First part of presentation is geared towards our peers. Here is our client, this is what they do, this is how we came to work for them over the past 10 weeks. Then you move the presentation to the client. You want to sell them on what you have done and recommend for them.

*** He needs our presentation (hard copy) and slides in hard copy format before you present
    Don't allow him to shut your presentation down.  Don't go over the time limit.